GS Cash Advance Zambia

Challenge

GS Cash Advance Zambia needed to modernize its debit order reconciliation and payroll processing. Manual processes were labour intensive, error prone and complex to manage across the nine different banks.

The company sought a solution to automate these core financial functions, improve accuracy, and ensure compliance with local banking and regulatory standards.

Solution

NovaCode Consulting, partnering with 3rdSun Solutions, developed and implemented an AI-powered system to streamline GS Cash Advance’s debit order and payroll operations.

This solution centralizes these processes into a single, web-accessible platform, automating key tasks and minimizing manual intervention.

The AI-powered system implemented for GS Cash Advance automates debit order reconciliation by matching bank statements with authorization files, identifying successful and failed transactions. The AI is trained to handle the unique formats and processes of each of the nine banks, ensuring seamless integration and compliance. This automation eliminates the manual, time-consuming reconciliation process.

For payroll, the platform automates the creation and management of PMEC (Payroll Monthly Electronic Credit) files, including tasks like data formatting, interest calculations, payment period determination, affordability checks, optimized deduction calculations, and merging branch files. This greatly reduces the effort needed for payroll processing while ensuring accuracy and compliance.

The system, powered by AI and machine learning, adapts to the nuances of each bank’s system and continuously improves accuracy. It is designed for scalability, allowing GS Cash Advance to add or update bank integrations as needed. The platform was implemented on Microsoft Azure, leveraging the company’s existing infrastructure for optimal performance.

This solution has led to increased efficiency, reduced operational costs, and enhanced accuracy, while providing a future-proof, scalable system that can accommodate additional banks or evolving processes.